Starting a Private Limited Company (Pvt Ltd) for operations in Karainagar, Jaffna, is now a fully digital process via the eROC portal. Use this comprehensive checklist to secure your business foundation in this unique island setting. This guide emphasizes compliance with both national registration and mandatory local licenses from the Karainagar Pradeshiya Sabha (PS).
Phase 1: Pre-Incorporation (Name & Setup)
| Action | Details & Compliance | Fee (Incl. 18% VAT) |
| 1. Check Name Availability | Verify uniqueness on the DRC website. (The name must be distinct and compliant, especially for businesses related to fishing, shipping, or island services). | N/A |
| 2. Create eROC Account | Register as a new user. All official company documents are issued digitally. | Free |
| 3. Reserve Company Name | Submit the reservation request via eROC dashboard. The name is reserved for 3 months. | LKR 2,360.00 |
Phase 2: eROC Incorporation (Forms & Fees)
All Pvt Ltd registration documents are filed centrally with the Department of Registrar of Companies (DRC) in Colombo, regardless of the operating location in Karainagar.
| Action | Mandatory Stakeholder Details | Compliance Requirement |
| 4. Input Company Data | Registered Office Address (Specify precise location: e.g., Karainagar Town, Causeway area, or a specific major road), Main Business Objective. | The address determines your relevant local authority (the Karainagar Pradeshiya Sabha/PS). |
| 5. Enter Stakeholder Details | Director(s) (Min. 1), Shareholder(s) (Min. 1), and a Resident Registered Company Secretary. | 360 Accountants provides the mandatory Company Secretary service to ensure accuracy. |
| 6. Disclose Beneficial Ownership | Report any natural person holding $10\%$ or more ownership/control. | Mandatory 2025 Requirement: Maintain an accurate and up-to-date Beneficial Ownership register. |
📝 Statutory Document Filing & Fees
The eROC system generates these forms.1 They must be downloaded, manually signed, scanned, and uploaded.
| Document (Form) | Description | Total Fee (Incl. 18% VAT) |
| Articles of Association (AoA) | The company’s internal constitution and rulebook. | LKR 2,360.00 |
| Form 1 | Application for Incorporation | LKR 4,720.00 |
| Form 18 | Consent and Certificate of Director | LKR 2,360.00 (per director) |
| Form 19 | Consent and Certificate of Secretary | LKR 2,360.00 |
Phase 3: Mandatory Local Compliance (Karainagar Pradeshiya Sabha)
Businesses operating in Karainagar must obtain specific permits from the relevant local authority, the Karainagar Pradeshiya Sabha (PS).
| Compliance Task | Authority | Deadline/Requirement |
| 1. Obtain TIN | IRD | Register for a Taxpayer Identification Number (TIN) at the IRD regional office in Jaffna or online. |
| 2. Trade License / Annual Permit | Karainagar Pradeshiya Sabha (PS) | MANDATORY for all commercial, retail, and service businesses operating within the island’s limits. Renewal is strictly required before January 1st annually. |
| 3. Fisheries & Coastal Permits | Fisheries Department / PS | Critical: Essential for any business involved in fishing, boat repair, fish stalls, or operations along the coastal/causeway areas, requiring specific approvals. |
| 4. Land Use / Building Permit | Pradeshiya Sabha | Essential for construction or modification; must comply with PS zoning and coastal development guidelines. |
| 5. Health & Sanitation Permits | PS / Regional MOH Office | Required for food services and high-impact businesses. The PHI will inspect compliance with public health and waste management regulations. |
🔑 KEY LOCAL INSIGHT: Given Karainagar’s status as a coastal island and its economic reliance on fisheries and maritime activities, obtaining Fisheries Department and Pradeshiya Sabha clearance for coastal/marine operations is the most critical local step.
🏆 Launch Faster in Karainagar with 360 Accountants
Don’t let errors in eROC filing or delays in local permit acquisition slow your launch in the Karainagar island economy. 360 Accountants ensures total compliance:
- National Registration: We manage the error-free submission of all eROC forms to secure your Certificate of Incorporation.2
- Local Permit Assistance: We provide guidance and support for obtaining the essential Pradeshiya Sabha Trade License and necessary operating permits, focusing on crucial island-specific compliance.
