Starting a Private Limited Company (Pvt Ltd) for operations in Velanai Island, Jaffna, is now a fully digital process via the eROC portal. Use this comprehensive checklist to secure your business foundation in this large island setting. This guide emphasizes compliance with both national registration and mandatory local licenses from the Velanai Pradeshiya Sabha (PS).
Phase 1: Pre-Incorporation (Name & Setup)
| Action | Details & Compliance | Fee (Incl. 18% VAT) |
| 1. Check Name Availability | Verify uniqueness on the DRC website. (The name must be distinct and compliant, especially for businesses related to fishing or agriculture). | N/A |
| 2. Create eROC Account | Register as a new user. All official company documents are issued digitally. | Free |
| 3. Reserve Company Name | Submit the reservation request via eROC dashboard. The name is reserved for 3 months. | LKR 2,360.00 |
Phase 2: eROC Incorporation (Forms & Fees)
All Pvt Ltd registration documents are filed centrally with the Department of Registrar of Companies (DRC) in Colombo, regardless of the operating location in Velanai.
| Action | Mandatory Stakeholder Details | Compliance Requirement |
| 4. Input Company Data | Registered Office Address (Specify precise location: e.g., Velanai Town, Kayts, or a specific village like Saravanai), Main Business Objective. | The address determines your relevant local authority (the Velanai Pradeshiya Sabha/PS). |
| 5. Enter Stakeholder Details | Director(s) (Min. 1), Shareholder(s) (Min. 1), and a Resident Registered Company Secretary. | 360 Accountants provides the mandatory Company Secretary service to ensure accuracy. |
| 6. Disclose Beneficial Ownership | Report any natural person holding $10\%$ or more ownership/control. | Mandatory 2025 Requirement: Maintain an accurate and up-to-date Beneficial Ownership register. |
📝 Statutory Document Filing & Fees
The eROC system generates these forms. They must be downloaded, manually signed, scanned, and uploaded.
| Document (Form) | Description | Total Fee (Incl. 18% VAT) |
| Articles of Association (AoA) | The company’s internal constitution and rulebook. | LKR 2,360.00 |
| Form 1 | Application for Incorporation | LKR 4,720.00 |
| Form 18 | Consent and Certificate of Director | LKR 2,360.00 (per director) |
| Form 19 | Consent and Certificate of Secretary | LKR 2,360.00 |
Phase 3: Mandatory Local Compliance (Velanai Pradeshiya Sabha)
Businesses operating in Velanai must obtain specific permits from the relevant local authority, the Velanai Pradeshiya Sabha (PS).
| Compliance Task | Authority | Deadline/Requirement |
| 1. Obtain TIN | IRD | Register for a Taxpayer Identification Number (TIN) at the IRD regional office in Jaffna or online. |
| 2. Trade License / Annual Permit | Velanai Pradeshiya Sabha (PS) | MANDATORY for all commercial, retail, and service businesses operating within the island’s limits (Island South DS Division). Renewal is strictly required before January 1st annually. |
| 3. Fisheries & Coastal Permits | Fisheries Department / PS | Critical: Essential for any business involved in fishing, aquaculture, or coastal tourism due to the island’s economic focus. |
| 4. Land Use / Building Permit | Pradeshiya Sabha | Essential for construction or modification; must comply with PS zoning and, if coastal, Coastal Conservation Department guidelines. |
| 5. Health & Sanitation Permits | PS / Regional MOH Office | Required for food services and high-impact businesses. The PHI will inspect compliance with public health and waste management regulations, which can be sensitive on an island. |
🔑 KEY LOCAL INSIGHT: As an island economy, Velanai Pradeshiya Sabha focuses heavily on regulating resource use (especially water and land) and environmental impact, particularly concerning the fishing and tourism sectors. Ensure all operations adhere to local ecological and resource management guidelines.
🏆 Launch Faster in Velanai with 360 Accountants
Don’t let errors in eROC filing or delays in local permit acquisition slow your launch in the Velanai island economy. 360 Accountants ensures total compliance:
- National Registration: We manage the error-free submission of all eROC forms to secure your Certificate of Incorporation.
- Local Permit Assistance: We provide guidance and support for obtaining the essential Pradeshiya Sabha Trade License and necessary operating permits, focusing on crucial island-specific compliance.
