Starting a Private Limited Company (Pvt Ltd) for operations in Tellippalai, Jaffna, is now a fully digital process via the eROC portal. Use this comprehensive checklist to secure your business foundation in this administratively key area. This guide emphasizes compliance with both national registration and mandatory local licenses from the relevant Pradeshiya Sabha (PS).
Phase 1: Pre-Incorporation (Name & Setup)
| Action | Details & Compliance | Fee (Incl. 18% VAT) |
| 1. Check Name Availability | Verify uniqueness on the DRC website. (The name must be distinct and compliant with ROC rules). | N/A |
| 2. Create eROC Account | Register as a new user. All official company documents are issued digitally. | Free |
| 3. Reserve Company Name | Submit the reservation request via eROC dashboard. The name is reserved for 3 months. | LKR 2,360.00 |
Phase 2: eROC Incorporation (Forms & Fees)
All Pvt Ltd registration documents are filed centrally with the Department of Registrar of Companies (DRC) in Colombo, regardless of the operating location in Tellippalai.
| Action | Mandatory Stakeholder Details | Compliance Requirement |
| 4. Input Company Data | Registered Office Address (Specify precise location: e.g., Tellippalai Town, Mallakam, or near the District Secretariat), Main Business Objective. | The address determines your relevant local authority (the Valikamam North PS). |
| 5. Enter Stakeholder Details | Director(s) (Min. 1), Shareholder(s) (Min. 1), and a Resident Registered Company Secretary. | 360 Accountants provides the mandatory Company Secretary service to ensure accuracy. |
| 6. Disclose Beneficial Ownership | Report any natural person holding $10\%$ or more ownership/control. | Mandatory 2025 Requirement: Maintain an accurate and up-to-date Beneficial Ownership register. |
📝 Statutory Document Filing & Fees
The eROC system generates these forms. They must be downloaded, manually signed, scanned, and uploaded.
| Document (Form) | Description | Total Fee (Incl. 18% VAT) |
| Articles of Association (AoA) | The company’s internal constitution and rulebook. | LKR 2,360.00 |
| Form 1 | Application for Incorporation | LKR 4,720.00 |
| Form 18 | Consent and Certificate of Director | LKR 2,360.00 (per director) |
| Form 19 | Consent and Certificate of Secretary | LKR 2,360.00 |
Phase 3: Mandatory Local Compliance (Pradeshiya Sabha)
Businesses operating in Tellippalai must obtain specific permits from the relevant local authority, which is the Valikamam North Pradeshiya Sabha (PS).
| Compliance Task | Authority | Deadline/Requirement |
| 1. Obtain TIN | IRD | Register for a Taxpayer Identification Number (TIN) at the IRD regional office in Jaffna or online. |
| 2. Trade License / Annual Permit | Valikamam North Pradeshiya Sabha (PS) | MANDATORY for all commercial, agricultural, and service businesses operating within the PS limits. Renewal is strictly required before January 1st annually. |
| 3. Health & Environment Permits | PS / Regional MOH Office | Required for food services, manufacturing, or businesses generating commercial waste. Inspection by the Public Health Inspector (PHI) is mandatory. |
| 4. Land Use / Building Permit | Pradeshiya Sabha | Essential for construction or modification; ensure compliance with local zoning, especially given the mix of administrative and residential areas. |
| 5. Financial Records | Companies Act | Maintain accurate bookkeeping records from the start for annual audit and filing. |
🔑 KEY LOCAL INSIGHT: Given Tellippalai’s administrative importance, local authority compliance is well-structured. Businesses should specifically ensure their operations align with the Valikamam North PS regulations regarding land use and building safety, particularly if near major government institutions.
🏆 Launch Faster in Tellippalai with 360 Accountants
Don’t let errors in eROC filing or delays in local permit acquisition slow your launch in the Tellippalai commercial area. 360 Accountants ensures total compliance:
- National Registration: We manage the error-free submission of all eROC forms to secure your Certificate of Incorporation.
- Local Permit Assistance: We provide guidance and support for obtaining the essential Pradeshiya Sabha Trade License and necessary operating permits.
