Starting a Private Limited Company (Pvt Ltd) for operations in Delft Island, Jaffna, is now a fully digital process via the eROC portal. Use this comprehensive checklist to secure your business foundation in the Northern Province’s remote island environment. This guide emphasizes compliance with both national registration and mandatory local licenses from the Delft Pradeshiya Sabha (PS).
Phase 1: Pre-Incorporation (Name & Setup)
| Action | Details & Compliance | Fee (Incl. 18% VAT) |
| 1. Check Name Availability | Verify uniqueness on the DRC website. (Crucial for businesses targeting the local community or specialized tourism/fishing sector). | N/A |
| 2. Create eROC Account | Register as a new user. All official company documents are issued digitally. | Free |
| 3. Reserve Company Name | Submit the reservation request via eROC dashboard. The name is reserved for 3 months. | LKR 2,360.00 |
Phase 2: eROC Incorporation (Forms & Fees)
All Pvt Ltd registration documents are filed centrally with the Department of Registrar of Companies (DRC) in Colombo, regardless of the operating location in Delft.
| Action | Mandatory Stakeholder Details | Compliance Requirement |
| 4. Input Company Data | Registered Office Address (Specify precise location: e.g., Main Street, Delft Town, or Ferry Landing area), Main Business Objective. | The address determines your relevant local authority (Delft Pradeshiya Sabha/PS). |
| 5. Enter Stakeholder Details | Director(s) (Min. 1), Shareholder(s) (Min. 1), and a Resident Registered Company Secretary. | 360 Accountants provides the mandatory Company Secretary service to ensure accuracy. |
| 6. Disclose Beneficial Ownership | Report any natural person holding $10\%$ or more ownership/control. | Mandatory 2025 Requirement: Maintain an accurate and up-to-date Beneficial Ownership register. |
📝 Statutory Document Filing & Fees
The eROC system generates these forms. They must be downloaded, manually signed, scanned, and uploaded.
| Document (Form) | Description | Total Fee (Incl. 18% VAT) |
| Articles of Association (AoA) | The company’s internal constitution and rulebook. | LKR 2,360.00 |
| Form 1 | Application for Incorporation | LKR 4,720.00 |
| Form 18 | Consent and Certificate of Director | LKR 2,360.00 (per director) |
| Form 19 | Consent and Certificate of Secretary | LKR 2,360.00 |
Phase 3: Mandatory Local Compliance (Delft Pradeshiya Sabha)
Businesses operating in Delft must obtain specific permits from the relevant local authority, which is the Delft Pradeshiya Sabha (PS).
| Compliance Task | Authority | Deadline/Requirement |
| 1. Obtain TIN | IRD | Register for a Taxpayer Identification Number (TIN) at the IRD regional office in Jaffna or online. |
| 2. Trade License / Annual Permit | Delft Pradeshiya Sabha (PS) | MANDATORY for all commercial, retail, and service businesses operating within the island’s limits. Renewal is typically required before January 1st annually. |
| 3. Environmental & Coastal Permits | PS / Coastal Conservation Dept. | Critical: Required for tourist resorts, infrastructure development, or any activity impacting the coastal environment or unique flora/fauna (e.g., wild horses). Compliance with environmental protection laws is rigorously enforced. |
| 4. Fisheries Permits | Fisheries Department | Essential for businesses involved in commercial fishing, boat operations, or fish processing. |
| 5. Land Use / Building Permit | Pradeshiya Sabha | Essential if constructing new commercial buildings or making significant renovations. |
🔑 KEY LOCAL INSIGHT: Given Delft’s status as an island with sensitive ecological zones, local compliance is heavily geared towards environmental protection and resource management. Businesses, especially in tourism, must secure strict environmental clearance from the Pradeshiya Sabha and potentially the Central Environmental Authority (CEA).
🏆 Launch Faster in Delft with 360 Accountants
Don’t let errors in eROC filing or delays in local permit acquisition slow your launch in the unique Delft Island economy. 360 Accountants ensures total compliance:
- National Registration: We manage the error-free submission of all eROC forms to secure your Certificate of Incorporation.
- Local Permit Assistance: We provide guidance and support for obtaining the essential Pradeshiya Sabha Trade License and necessary operating permits, focusing on crucial environmental compliance.
