Everything You Need to Know About Updating Your Company Details

When running a company in Sri Lanka, it’s important to keep your official records with the Registrar of Companies (ROC) up to date. Any changes in your company’s structure, management, or registered office must be officially reported. This is where Form 20 plays a key role.

1. What is Form 20?

Form 20 is a statutory form used in Sri Lanka to notify the Registrar of Companies about changes in company particulars. It is mainly used for:

  • Changes in directors or their particulars
  • Changes in secretaries
  • Changes in the registered office address
  • Changes in company name (in some cases)

Essentially, whenever there is an official update in the company’s records that affects its legal standing, Form 20 ensures the ROC’s database reflects the latest information.

2. When Do You Need Form 20?

You need to submit Form 20 whenever your company undergoes changes such as:

  1. Appointment of a new director or secretary
  2. Resignation or removal of a director or secretary
  3. Change of registered office address
  4. Update of director’s or secretary’s personal details (e.g., name, nationality, residential address)

Failure to submit Form 20 on time can lead to penalties, legal complications, and issues with company compliance, so it’s important to keep it updated.

3. How to Fill and Submit Form 20

Step 1: Obtain the Form

  • Form 20 can be downloaded from the ROC e-services portal or obtained in person from the Registrar of Companies office.

Step 2: Complete the Details

  • Fill in the company registration number and official name
  • Provide details of changes being made (e.g., new director name, address change)
  • Ensure signatures of authorized personnel (typically directors)

Step 3: Submit the Form

  • Submit Form 20 either online via the ROC portal or in person at the ROC office
  • Pay any applicable filing fee

Step 4: ROC Approval

  • ROC reviews the submission
  • Once approved, the company records are updated officially

4. Why Form 20 is Important

  • Keeps your company in legal compliance with Sri Lankan company law
  • Ensures accurate records for investors, banks, and stakeholders
  • Prevents legal penalties or issues with contracts
  • Maintains transparency and credibility for your business

5. Tips for Using Form 20

  • Always submit changes within 14–28 days of the change occurring to avoid fines
  • Keep copies of all submissions for company records
  • Double-check details to prevent errors, as incorrect submissions can cause delays
  • For multiple changes at once, list them clearly on Form 20 to ensure accurate updating

6. Final Thoughts

Form 20 is a simple yet crucial tool for keeping your company records up to date in Sri Lanka. Whether you are changing directors, updating addresses, or modifying company details, filing this form ensures your business remains compliant and professional.

Quick Summary:

  1. Form 20 is used to notify ROC about company changes
  2. Applicable for changes in directors, secretaries, or registered office
  3. Must be filed promptly to avoid penalties
  4. Submission can be done online or in person
  5. Keeps your company legally compliant and credible
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