Are you planning to establish an Old Boys’ Association in Sri Lanka? Whether it’s for reconnecting alumni, organizing events, or supporting your alma mater, registering an Old Boys’ Association provides a legal framework for smooth operations. At 360 Accountants, we specialize in guiding organizations through the registration process, and we’re here to help you get your Old Boys’ Association up and running.
In this blog post, we will walk you through the steps to register an Old Boys’ Association under the Registrar of Societies in Sri Lanka. Let’s get started!
Step 1: Draft the Constitution and Define the Objectives
The first step in registering your Old Boys’ Association is drafting a solid Constitution. This document serves as the foundation of the association, detailing its structure, goals, and operations. Here are the key sections to include in your Constitution:
- Name and Address of the Association: Choose a unique name that clearly represents the group and its purpose (e.g., XYZ School Old Boys’ Association).
- Objectives: Define the mission and vision of the association. This could include fostering alumni connections, supporting the school, and organizing social and educational events.
- Membership Guidelines: Outline how members can join, their rights, responsibilities, and how they can engage with the association.
- Roles of Office Bearers: Define the key positions in the association, such as the President, Secretary, Treasurer, and their respective duties.
- Procedures for Meetings and Elections: Specify how often meetings will be held and how office bearers will be elected.
- Rules for Amending the Constitution: Include the procedures for making changes to the Constitution in the future.
Having a clear Constitution will help ensure the smooth running of your Old Boys’ Association and set a strong foundation for growth and sustainability.
Step 2: Gather Founding Members
An Old Boys’ Association requires at least seven founding members to kickstart the registration process. These individuals will not only form the foundation of the association but also act as the primary signatories on the registration application.
Choosing passionate and dedicated founding members will ensure the association’s goals are aligned and supported. These members will help spread the word about the association and recruit new members to join.
Step 3: Choose a Unique Name for the Association
Choosing the right name for your Old Boys’ Association is vital. It should be reflective of the group’s purpose and easily identifiable. Ensure that the name is unique and not already in use by another organization or registered association. This will help you avoid legal conflicts and give your association its distinct identity.
Step 4: Prepare the Required Documents
To begin the registration process, you’ll need to gather the following documents:
- Constitution: A copy of the Constitution you’ve drafted for the Old Boys’ Association.
- Founding Members List: A list of the founding members, along with their names, addresses, and signatures.
- Completed Registration Application Form: A completed application form detailing the name, objectives, and membership of the association.
- Minutes of the Inaugural Meeting: A record of the inaugural meeting where the founding members discussed and approved the creation of the association.
These documents are necessary for the Registrar of Societies to verify your association and begin the registration process.
Step 5: Submit the Application to the Registrar of Societies
Once you’ve gathered all the necessary documents, the next step is to submit your application to the Registrar of Societies under the Department of Registration of Persons (EROC). The submission should include:
- The name of the association.
- The objectives and activities the association will undertake.
- A list of founding members and office bearers.
- A copy of the association’s Constitution.
Additionally, you will need to pay a nominal registration fee as part of the application process.
Step 6: Verification and Approval
After submission, the Registrar of Societies will review your application and supporting documents. If everything is in order, the registrar will grant approval, and the Old Boys’ Association will receive an official Society Registration Number.
This number is important for all future legal, financial, and administrative purposes. It will be required for opening a bank account, raising funds, and any correspondence related to the association.
Step 7: Post-Registration Activities
Once your Old Boys’ Association is officially registered, you can begin organizing events, creating networking opportunities for alumni, and supporting the school. You can also raise funds, apply for grants, and explore sponsorship opportunities.
Additionally, the registered association will have the ability to open a bank account in the name of the organization, making it easier to manage finances and donations.
If your Old Boys’ Association plans to interact with the school or participate in educational or social projects, you may need to coordinate with school authorities and comply with any applicable regulations.
Final Thoughts
Registering your Old Boys’ Association is an exciting milestone in fostering connections among alumni and giving back to your school. By following the proper legal procedures, you ensure that your association can operate smoothly, engage with members effectively, and contribute to the growth and development of your alma mater.
At 360 Accountants, we are committed to helping organizations like yours with the registration process and ongoing compliance. Our expert team can assist you in drafting your constitution, preparing documents, and navigating the registration process with ease.
If you’re ready to get started with registering your Old Boys’ Association or need assistance with any other legal or financial matters, contact us today. Let 360 Accountants be your trusted partner in making your Old Boys’ Association a success!
Contact Us Today
For expert advice and support in registering your Old Boys’ Association or any other entity in Sri Lanka, reach out to 360 Accountants. We are here to guide you through every step of the process and help you set up your association for success!
We hope this guide helps you establish a thriving Old Boys’ Association in Sri Lanka! Whether you’re planning alumni events, supporting education, or creating a lasting legacy, starting with the right legal framework ensures long-term success.
Anoj May 13, 2025
i want register our old stuents associations