If you’re looking to incorporate a company in Sri Lanka, the eROC system is your go-to platform. Developed by the Department of the Registrar of Companies (ROC) , this digital solution simplifies the process of company registration and management. Below, we’ll walk you through the key steps involved in using the eROC system, from searching for a company name to completing the incorporation process.

1. Introduction to the eROC System

The eROC system is designed to streamline company incorporation and related processes. It provides users with step-by-step guidance and alerts for any errors, ensuring a smooth experience. All data used in this guide are examples intended solely for demonstration purposes.

2. Searching for Company Names

Before registering a company, it’s essential to check if your desired name is available. The eROC system allows you to:

  • Search for existing company names using options like “Begins with” or “Contains.”
  • Look up companies by their registration numbers. This feature is accessible to everyone, even without logging in.

3. Registering a New User

To use the eROC system, you’ll need to create an account:

  1. Click on the Register link.
  2. Enter your details, including a valid email address and password.
  3. Verify your email by clicking the confirmation link sent to you.
  4. Log in using your credentials to access the system.

Pro Tip: Remember your email address—it’s required if you forget your password!

4. Logging In and Resetting Passwords

Once registered, you can log in using your email and password. If you forget your password:

  • Use the Forgot Password option.
  • Enter your email and follow the instructions to reset your password via a secure link.

5. Dashboard Overview

After logging in, you’ll be directed to your dashboard , which provides:

  • A summary of all your submitted applications.
  • Application statuses and category-wise totals. This feature helps you stay organized and track your progress.

6. Name Reservation

Reserving a company name is one of the first steps in the incorporation process:

  1. Select the Name Reservation option.
  2. Choose your preferred company type and suffix (e.g., PRIVATE LIMITED or (PVT) LTD).
  3. Enter your desired name and check its availability.
  4. If approved, translate the name into Sinhala and Tamil as required.
  5. Upload necessary documents and proceed to online payment.

Note: Ensure your chosen name complies with validation rules to avoid delays.

7. Handling Name Reservation Re-Submissions

If your application has shortcomings, the ROC may request corrections. You’ll receive feedback via your dashboard, allowing you to:

  • Edit the company name (if needed).
  • Re-upload requested documents.
  • Resubmit the application for approval.

8. Cancelling a Reserved Name

If you change your mind after reserving a name, you can cancel it directly from your dashboard. Simply select the name and click the Cancel button.

9. Incorporating Your Company

Once your company name is approved, you can proceed with incorporation:

  1. Click the Incorporate option on your dashboard.
  2. Provide the company’s address, email, and objectives.
  3. Add stakeholders (Directors, Secretary, and Shareholders) under the respective sections.
  4. Download and upload required forms/documents.
  5. Complete payments and submit your application.

Key Reminder: Ensure all mandatory fields are filled out before submission.

10. Incorporation Re-Submission

If the ROC identifies issues with your incorporation application, they’ll notify you via your dashboard. You can:

  • Review feedback and make necessary changes.
  • Re-upload requested documents.
  • Resubmit the application for processing.

Why Use the eROC System?

The eROC system offers a seamless, user-friendly experience for anyone looking to register a company in Sri Lanka. With features like real-time updates, document uploads, and secure online payments, it eliminates the hassle of traditional paperwork. Whether you’re an entrepreneur or a corporate professional, the eROC system ensures compliance and efficiency every step of the way.

Final Thoughts

Navigating the company incorporation process doesn’t have to be daunting. By leveraging the eROC system, you can save time, reduce errors, and focus on building your business. For more details, refer to the official User Guide for the eROC System or reach out to the Department of the Registrar of Companies.

Start your entrepreneurial journey today—register your company with ease using the eROC system!